Smokin' Showdown Vendor Booth Guidelines

Booth Setup and Operation

Booth Assignment
- Booth locations are assigned by the organizer and cannot be changed without approval
- Participants must adhere to assigned booth spaces
- Booth fees must be paid by July 1, 2025 by 5:00 pm to receive a booth assignment
Setup and Teardown
- Setup must be completed by 11:00 am on the day of the event
- Teardown cannot begin before 6:00 pm
- All materials must be removed by the end of teardown
- Participants must bring their own chairs, tables, and other booth materials
Booth Appearance
- Booths should be professionally presented and well-maintained throughout the event
- Signage must clearly display the business name and should not obstruct neighboring booths
Product Display
- All products and promotional material must fit within the allotted space
- Ensure that displays are safe and do not pose any hazards
Electricity
- Electricity is very limited. Participants are encouraged to bring their own generators and extension cords if they need electricity

Professional Behavior
- Participants must act professionally and courteously towards attendees, competitors, other participants, etc.
- Disruptive behavior is prohibited
Staffing
- Each booth must be staffed at all times during event hours
Promotional Activities
- Any demonstrations, samples, or giveaways must be conducted within booth space
- No aggressive marketing tactics (shouting, blocking aisles, etc.) are permitted
Cleanliness
- Booth areas must be kept clean and tidy throughout the event
- Participants are responsible for disposing of their own trash before, during and after the event

Licensing and Permits
- If permits or licensing are necessary to operate and/or sell products at the event, participants are responsible for having permits
- Food vendors must comply with health and safety regulations
Fire Safety
- No open flames or hazardous materials are allowed
- Booths must comply with all fire safety regulations
Security
- Participants are responsible for the security of their own property
- Organizer is not liable for any lost, stolen, or damaged property

Refunds
- Refunds for booth fees will only be provided if event is canceled by the organizer
- No refunds for participant cancellations
Complaints and Issues
- Any issues or complaints should be directed to the event organizer
- Participants must comply with any directions given by event staff
Promotional Material
- Offensive or inappropriate content is prohibited
Respect for Venue
- Participants must respect the venue's property and follow all venue-specific rules
- Any damage to the venue will be the responsibility of the participant
Follow-Up
- Participants are encouraged to provide feedback to help improve future events
- Networking with other participants and attendees is encouraged for mutual benefit